PASSPORT AND VISA REQUIREMENTS
We strongly advise you to apply for a visa (if applicable) at least two months prior to the Congress.
Please note that invitation letters for visa purposes can only be issued to people who have duly completed the registration process and paid the registration fees.
Visitors from non-EU countries must possess a valid passport (with an expiry date at least three months later than the planned trip). Please note that the visa application process can take up to 6 weeks. Therefore, participants requiring a visa should apply as soon as possible to the Consular Office or Embassy of France in their home country in order to avoid any inconvenience.
The Congress secretariat will assist delegates by processing the official invitation upon request.
These letters do not commit the Local Organiser to any financial obligation. The invitation letter is a strong incentive to come to the congress. It should not be considered as a free invitation strictly speaking.
In order to prepare the official invitation, the Congress Organiser needs the following information:
- Your full name
- Date of birth
- Place of birth
- Country of citizenship (country which issued your passport)
- Passport number
The payment of the registration fees is the condition for the issuance of the invitation letter by the Congress Organiser.
The invitation letter will be sent to your email as a PDF file upon reception of all the required information. However, should the embassy require an original invitation letter, we can deliver it by either:
- Regular post: free of charge. The delivery cannot be guaranteed as there is no way to track the delivery. The organisers shall not be held responsible or liable for any delay or failure in delivery.
- Express delivery service (FedEx, DHL). The fees shall be covered by the participant in advance, together with the congress fees. The express deliver fees is about 90€ EUROS, depending on country of delivery. The organizer strongly recommends using this option as it is faster and enables the delivery to be tracked (using a tracking number).
The invitation letter should be presented to the Embassy of France (or Consulate) in your country in order to receive a visa to attend the Congress.